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CC - Part Time - Executive Assistant

Please see Special Instructions for more details.

If the position requires transcripts, licenses, certificates, etc., please upload this information in order for your application to be considered further.

Posting Details

Position Information

Job Title CC - Part Time - Executive Assistant
Posting Number 1882
Position Number L99989
Minimum Salary $20.59/hr
Employee Group Professional
Full/Part Time Part Time
Temporary/Continuing Temporary
52 or 36 weeks 36
FLSA Status Non-Exempt
Suggested Starting Date 10/16/2017
Usual Hours of Work 29 hours per week
Department AVC IT - DW - DEP

Position Details

Position Duties and Responsibilities

Serves as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other events, as required. Maintains calendars, makes travel arrangements, and prepares expense reports. Screens, analyzes, and responds to incoming correspondence, handling day-to-day problems and situations. Provides secretarial support. Receives, compiles and maintains confidential documents and records on behalf of the CIO. Monitors expenditures as well as budgets for the office and associated accounts. Organizes special events on behalf of the CIO. Provides assistance and organizational support to the CIO by developing meeting agendas, attending meetings, taking, transcribing and disseminating minutes, and tracking action items to completion, ensuring deadlines are met.

Required Qualifications

Associate degree and at least five (5) years of progressively responsible administrative/executive assistant experience. Must pass skills assessment at the intermediate level of proficiency in Microsoft Word 2010 software.

Preferred Qualifications

Knowledge and understanding of college organization, goals and objectives, policies and procedures. Knowledge of office management principles and procedures. Knowledge of general accounting principles.
Effective planning, organizational, oral and writing skills. Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Skill in the use of database management, word processing, spreadsheet and/or presentation software. Demonstrated skill in composing, editing, proofreading, and formatting letters, correspondence, reports and other written materials. Ability to analyze and solve problems. Ability to plan, develop, and coordinate multiple projects. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Demonstrated ability to maintain confidentiality.

Special Instructions to Applicants

This position is a temporary position that will start October 16, 2017 and end December15, 2017.

This position will be located at the Cosand Center in downtown St. Louis.

Open Date
(mm/dd/yyyy)
08/29/2017
Closing Date
(mm/dd/yyyy)
Open Until Filled Yes
Quick Link http://jobs.stlcc.edu/postings/6303
Affirmative Action Statement

St. Louis Community College is an Affirmative Action /Equal Opportunity Employer and welcomes individuals with diverse backgrounds, experiences, and ideas who embrace and value diversity and inclusivity.

Special Instructions Summary

If the position requires transcripts, licenses, certificates, etc., please upload this information in order for your application to be considered further.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please share with us how you learned of this position
    • NC - 072330
    • Networking (friend/relative/colleague)
    • STLCC Website
    • LinkedIn
    • STL Today/Monster website
    • Chronicle of Higher Ed
    • Suburban Journals
    • Missouri Career Centers
    • Other (please specify)
  2. If Other please specify here

    (Open Ended Question)

  3. * Please identify your highest level of education in the subject field.
    • No degree
    • Associate degree
    • Bachelor's degree
    • Master's degree
  4. * Do you have related work experience at an institution of Higher Education?
    • Do you have less than 5 years experience at an institution of Higher Education?
    • Do you have more than 5 years experience at an institution of Higher Education?
  5. * Describe your experience working with Microsoft Office products.

    (Open Ended Question)

  6. * Do you have at least five years of progressively responsible administrative/executive assistant experience?
    • yes
    • no
  7. * How would you rate your communication skills (both written and oral)?
    • Superior
    • Competent
    • Average
    • Below Average

Candidate Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcripts
Optional Documents
  1. Letter of Recommendation
  2. Additional Attachment 1